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DS-2200

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What are the specifications of the DS-2200 digital voice recorder?

Olympus DS-2200 Digital Voice Recorder

Olympus DS-2200 Digital Voice Recorder
Product Number 141675
Shipping date: June 2004
Box Contents
DS-2200 Digital Voice Recorder
128 MB xD-Picture Card™ removable flash memory media
Two AAA Alkaline Batteries
Docking Station (CR-2)
USB 2.0 Cable (KP-10)
Stereo Microphone (ME-51s)
Remote Controller Microphone (MR-12)
Stereo Earbuds
Carrying Case and Handstrap
DSS Player Software CD
Instruction Manual
Warranty Card

Specifications
Model DS-2200
Recording Format WMA (Windows Media Audio)-SHQ, HQ modes
DSS (Digital Speech Standard)-SP, LP modes
Recording Media xD-Picture Card™ media (16 MB - 1 GB)
Recording Time Using bundled 128 MB xD-Picture Card media:
SHQ mode: approx.. 4 hours 20 minutes
HQ mode: approx.. 8 hours 45 minutes
SP mode: approx. 20 hours 55 minutes
LP mode: approx. 44 hours 45 minutes
Card Format xD-Picture Card
Input Level -70 dBv
PC Interface USB
LCD 23 x 26 mm
LED 2 colors (red and green)
Folder Messages 5 folders, 199 messages per folder
Sampling Frequency SHQ mode: 44.1 kHz
HQ mode: 44.1 kHz
SP mode: 12.0 kHz
LP mode: 8.0 kHz
Overall Frequency Response SHQ mode: 300-8,000 Hz
HQ mode: 300-7,000 Hz
SP Mode: 300-5,000 Hz
LP Mode: 300-3,000 Hz
LP Mode Yes
Voice Activation Yes
Demographic Data Input Yes
Practical Maximum Output 180 mW
Write Protection Yes
Speaker Built-in 23 mm round dynamic speaker
Microphone Jack 3.5 mm mini-jack, impedance 2 kohms
Earphone Jack 3.5 mm mini-jack, impedance 8 ohms
Power Supply 2 AAA Alkaline or 2 AAA NiMH batteries
External Power Supply Optional AC Adapter A321 (120 VAC) or A322 (220 VAC), USB
Battery Life Alkaline
Recording: Approx.. 16 hours
Playback: Approx. 9 hours
NiMH:
Recording: Approx. 12 hours
Playback: Approx. 8 hours
Size 4.31" x 1.56" x .59" (109.5 x 39.5 x 15 mm), excluding protrusions
Weight 3 oz (85 g), including batteries
OS Supported PC:
Windows® ME/2000 Professional/
XP Professional/Home Edition
Macintosh™
Mac™ OS 9.0 - 9.2.2
Mac OSX 10.1 - 10.4
USB Port One free port
Audio Output Earphone output or speakers

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What are the main features of this model?

The DS-2200 is a digital voice recorder that records in Windows Media Audio (WMA) and Digital Speech Standard (DSS) audio formats. It uses xD-Picture Card™ flash memory media as removable storage, so the user never has to leave the recorder with a transcriptionist. Just leave the memory card. Using larger-capacity xD-Picture Card media makes it possible to dramatically increase the potential recording time. Since the DS-2200 is also a mass storage device, it can also be used as a USB "jump" drive to transfer files from one computer to another.

The bundled DSS Player Pro for Windows® and DSS Player for Macintosh™ software enables the downloading of dictation files to a computer, where they can be archived and where further file editing can be performed. The optional DSS Player Pro PLUS upgrade (for Windows only) enables file joining and splitting, plus an interface for voice-to-text applications such as Dragon NaturallySpeaking® and IBM ViaVoice®. File joining and splitting functions are native to DSS Player for Macintosh; no upgrade is required. However, no voice-to-text support is available in DSS Player for Macintosh.

The DS-2200 is an Olympus Professional Dictation Device, and as such technical support for the recorder is provided solely by authorized Olympus Professional Dictation Products dealers.

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Where can I find an authorized Olympus Professional Dictation Products Dealer?

For up-to-date information regarding dealers in the US and Canada, call 888-553-4448.

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What operating systems support the DS-2200?

The DS-2200 is supported by Windows® 98, Windows 98SE, Windows ME, Windows 2000 Professional, Windows XP Professional, and Windows XP Home Edition.  The DS-2200 is not compatible with Windows XP Professional x64 Edition and Windows Vista™.

The DS-2200 is supported on Macintosh™ computers by Mac™ OS 9 versions 9.0 - 9.2.2 and Mac OS X versions 10.1 and later. The DS-2200 is not compatible with Intel-based Mac servers and clients.

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What is the DSS audio format?

Digital Speech Standard (DSS) is a proprietary audio compression format jointly developed by Olympus, Philips, and Grundig. DSS compresses files approximately 12 times, so it is an ideal format for transferring files by e-mail. The DSS compression format also extends the recording capacity of the xD-Picture Card™ removable storage media due to the smaller files it creates.

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Other Olympus digital voice recorders have a wider frequency response than the DS-2200. Why is this model's frequency response narrower?

The DS-2200 is designed as an Olympus Professional Dictation Device, whose primary function is to record dictation files for transcription. Dictation recordings do not require a wide frequency response because the audio signals they are intended to reconstruct (tones produced by a human voice) fall within a relatively narrow band of frequencies.

Accordingly, the DS-2200 makes files that contain only as much audio detail as is necessary to re-create the original signal. By restricting the frequency response, the DS-2200 is able to create smaller files, which has the benefit of maximizing memory capacity (recording time).

The DS-2200 is not recommended for recording music or interviews intended for broadcast where a broad frequency response would be desirable.

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How much recording time is available in the DS-2200?

The length of the potential recording time available in the DS-2200 is governed by the recording quality mode and the capacity of the xD-Picture Card™ media used.

The different quality modes save the digital record of the recording with different levels of faithfulness to the original sound. The Stereo HQ (High Quality) mode makes a very detailed record of the sound and uses a wide frequency range that exhausts the available Flash memory very rapidly. Lower-quality modes, such as SP (Standard Play) and LP (Long Play), make a less-detailed digital record of the sound and use a narrower frequency range that uses up the available Flash memory much more slowly. These latter modes would be used for audio note-taking or recording college lectures or seminars in which large content is more important than audio quality.

The table below shows the approximate maximum recording times possible in the DS-2200 using different size cards.

Memory Cards and Approximate Recording Times (hh:mm)1

Memory Size SHQ Mode2 HQ Mode SP Mode LP Mode
16 MB 0:30 1:05 2:35 5:30
32 MB 1:05 2:10 5:10 11:05
64 MB 2:10 4:20 10:25 22:20
128 MB 4:20 8:45 20:55 44:45
256 MB 8:50 17:45 42:00 89:40
512 MB 17:45 35:303 84:05 179:303

1 Available recording time for one continuous file.  Available recording time may be less if many short recordings are made.
2 Recording in SHQ mode is enabled only when a stereo microphone is used to record the audio signal. When using a stereo microphone, only SHQ mode is available.
3 Total recording time of two files. The maximum recording time per file is 26 hours, 40 minutes in HQ mode and 99 hours, 59 minutes in LP mode.

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Is the DS-2200 compatible with Type M+ and Type H xD-Picture Card removable flash memory media?

The DS-2200 is compatible, out of the box, with Standard and Type M xD-Picture Card media in capacities from 16 MB up to 512 MB. Newer firmware is available to add support for Type M and Type H cards up to 1 GB.

This model does not support Type M+ xD-Picture Card media or the 2 GB Type M card.

Firmware updates are available from and must be performed by an Olympus Professional Audio Products dealer. To find a dealer in your area, contact Olympus Digital Technical Support for a referral.

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What enhancements does the PLUS upgrade to DSS Player Pro offer?

Purchasing the DSS Player Pro PLUS upgrade adds the following features to the version of DSS Player Pro bundled with the DS-2200:

  • Splitting files--Individual audio files can be split into smaller units. This is especially useful if a file is longer than the capacity of an audio CD used for archiving.
  • Joining files--Individual audio files can be joined together into a longer single file. This is useful when there are many short recordings on a similar topic that would be more convenient to archive or share as a single audio file. Files that are to be joined must be recorded in the same quality mode (SP or LP).
  • Voice Recognition--Creates compatibility with voice-to-text applications IBM ViaVoice® 10 or Dragon NaturallySpeaking® 8 and 9. Dragon naturallySpeaking 9 compatibility requires the DSS Player Pro Release 4 Update Version 4.8.5, available here.

DSS Player for Macintosh™ does not require the PLUS upgrade since the Split and Join Files functions are built-in. There is no Voice Recognition function because there are no DSS-compatible voice-to-text applications available for Mac™ operating systems.

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How does DSS Player Pro differ from DSS Player version 6?

For the most part, DSS Player Pro and DSS Player v.6 are similar. DSS Player Pro offers some enhancements designed to facilitate transfer and archiving of files on a computer network.The primary enhancements found in DSS Player Pro but not in DSS Player v.6 are:

  • Automatic distribution of recordings by e-mail or FTP to transcriptionists or other users
  • Automatic retrieval of transcribed text documents, via e-mail or FTP, linking the document to the recording

Olympus Professional Dictation Products Dealers may also be able to customize the DSS Player Pro software using a Software Development Kit (SDK).

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What is Voice Recognition?

Voice Recognition is technology that enables an application to "listen" to the playback of an audio dictation file and convert its contents to a text document. DSS Player Pro for Windows® is compatible with IBM ViaVoice® Pro USB Edition 10, and Dragon NaturallySpeaking® versions 8 and 9.

Voice Recognition software must be trained to understand individual speakers. The applications can create accounts for individual speakers who have read prepared text under controlled conditions into the digital voice recorder to be used. Corrections to the text by the transcriptionist can be incorporated by the voice-to-text software to "learn" how the dictator speaks. If the users correct their own text files, they can also learn to enunciate words so the software can better understand the speech and increase the accuracy of the text-file conversion.

Hands-free recording using the bundled CR-2 cradle reduces handling noises that may confuse voice-recognition software. The [MIC SENS] switch should be set to CONF (Conference).

Voice Recognition performs poorly in meeting or lecture situations because of the presence of untrained voices and varying acoustics that will confuse the software.

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How can I attach a voice recording file to an e-mail?

Windows

When using e-mail applications that support MAPI (Messaging Application Program Interface), such as Microsoft Outlook, use DSS Player Pro to create an e-mail with voice files attached.

  1. Select the voice file to be attached to the e-mail from the Voice File List Box. To select more than one file, hold either the Ctrl or Shift key while selecting files.
  2. From the Tools menu, select Send Files to open the Confirm the contents to be transmitted window. In the window, enter the destination address, title of the mail and the message as required.
  3. Click the Send button to transmit the e-mail.
Macintosh

To send a voice file by attaching it to e-mail, open the mail program, create a new message, and then click on the Attach button. Use the browse window to navigate to the folder into which you imported the audio files from your voice recorder, select the file, and click OK.

The folder location can be found by selecting [Options] from the [Tools] menu.

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I want to e-mail a DSS file to someone who doesn't have DSS Player Pro software. Since the file format is proprietary, how can the recipient play the file?

Olympus provides a free download of DSS Player-Lite, a software application that will allow recipients of DSS format files to play the files. DSS Player-Lite does not enable editing of files; it is a read-only application.

The Windows version can be downloaded here.

The Mac version can be downloaded here.

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How is the recording volume controlled?

The DS-2200 always records at a 100% volume level to prevent accidentally recording with the volume set too low.

The recorder has two levels of microphone sensitivity:

  • CONF (Conference) is a high-sensitivity level used in conference or lecture situations.
  • DICT (Dictation) is a low-sensitivity level used for close-up recording

Microphone sensitivity is set via the MICSENS switch on the recorder's back.

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How is the playback volume controlled?

The playback volume is controlled during playback using the [+] (plus) and [-] (minus) buttons on the VOL rocker switch on the right side of the DS-2200. Pressing [+] increases the playback volume. Pressing [-] reduces the playback volume.

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Will using an accessory microphone with an extended frequency range improve the quality of the recordings?

Using an accessory microphone with an extended frequency range may not improve the quality of the recordings in a DS-2200. The recorder has an overall frequency response of 300 Hz to 8,000 Hz, but the different quality modes modify the detail of the saved file data by saving some frequencies and discarding others. This is how the recorder varies the potential recording time and uses the built-in Flash memory more efficiently.

The table below shows the overall frequency response in the different quality modes:

Quality Mode Overall Frequency Response
Stereo HQ Mode 300-8,000 Hz
HQ Mode 300-7,000 Hz
SP Mode 300-5,000 Hz
LP Mode 300-3,000 Hz

The different quality modes save the digital record of the recordings with different levels of faithfulness to the original sound. The Stereo HQ mode is recommended for music, drama, or interviews that may be made for broadcast. Stereo HQ (High Quality) Mode makes a very detailed record of the sound and uses a wide frequency range that uses up the available Flash memory very rapidly. Lower quality modes, such as SP (Standard Play) and LP (Long Play), make a less detailed digital record of the sound and use a narrower frequency range and use up the available Flash memory much more slowly. These modes would be used for audio note taking or recording college lectures or seminars in which large content is more important than high audio quality.

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What are Index Marks?

Index Marks are digital tags that can be inserted while recording or during playback. They are used to skip forward or backward in recordings to pre-selected points. Up to 16 Index Marks can be added to a single file.

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How do I use index marks?

To insert an index mark, press the INDEX button during recording or playback to set an index mark. An index number appears on the display.

To locate an index mark during playback, hold the FF or REW button while playing a file. The recorder stops for one second when it reaches an index mark.

To clear an index mark, locate the index mark you want to clear. Press the ERASE button while the index number appears for approximately two seconds on the display. The index mark will be erased.

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What is VCVA?

Variable Control Voice Actuator (VCVA) is a function that sets up the recorder to record automatically only when sound is detected at a pre-set level, and stop when the sound drops below the threshold level. The purpose of the function is to eliminate "dead air" during recordings, thereby conserving memory and shortening file times.

VCVA is enabled in the recorder menu.

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How are dictation files erased?

To erase a selected file, press the ERASE button. The LCD screen will display FILE ERASE? for approximately eight seconds. While it is still flashing on the screen, press ERASE again. When the file is erased, the screen will display ERASE DONE. File numbers will be reassigned automatically. Locked files cannot be erased. Erased files cannot be restored.

To erase all of the files in a folder, select the folder and press the ERASE button for three seconds or longer. The LCD display will flash ALL ERASE? for approximately eight seconds. While it is still flashing, press ERASE again. When the files are erased, the screen will display ERASE DONE. Locked files are reassigned file numbers in ascending order. Erased files cannot be restored.

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What does the Remote Controller Microphone (MR-12) do?

The Remote Controller Microphone (MR-12) is a combination monaural microphone and controller that can be used to control the operation of the DS-2200 from the MR-12 itself. It can be used to control recording and playback functions and also to turn off the DS-2200 using its HOLD switch. It also features a 3.5mm earphone jack and a clip to secure it to clothing.

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I'm trying to use a monaural accessory microphone with the DS-2200, and it's not working. Why?

If an accessory monaural microphone is plugged into the DS-2200 without setting the recorder to Monaural External Input, the accessory microphone will not work and the built-in recorder microphone will remain enabled.

To set a DS-2200 for use with a monaural accessory microphone, use the following procedure:

  1. Insert the accessory microphone plug into the recorder EAR/MIC jack.
  2. Open the recorder menu and use the REW or FF buttons to scroll to EXT. INPUT.
  3. Press PLAY.
  4. In the EXT. INPUT list, use the REW button to scroll down to MONAURAL INPUT.
  5. Press B>PLAY and then STOP to close the menu.

This setting must be entered every time a monaural microphone is connected or the recorder is powered up. Disconnecting the monaural microphone discards the setting. MONAURAL INPUT status cannot be saved as a default setting.

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I want to clear my recorder of all loaded files. How do I format the recorder?

The recorder and memory card should be formatted only by using the internal FORMAT function found in the recorder's menu. Using a computer to format a card will render the card unusable in the DS-2200. The card will then have to be formatted in the recorder to restore functionality.

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How long do the batteries last in the DS-2200?

Two AAA alkaline batteries will run the recorder in the Recording Mode for approximately 16 hours and in the Playback Mode for approximately nine hours.

Two BR-401 AAA NiMH batteries will run the recorder in the Recording Mode for approximately 12 hours and in the Playback Mode for approximately eight hours.

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Is there an AC adapter for the DS-2200?

The DS-2200 uses the optional A-321 AC Adapter in countries with 120 VAC current and the A-322 in counties with 220 VAC current.

The A-321 adapter can be purchased directly from Olympus' online store by clicking here.

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Can NiMH batteries be charged in the DS-2200?

NiMH batteries cannot be charged in the DS-2200. Olympus' NiMH batteries (BR-401) can be charged in the NiMH Battery Charger (BU-400), available exclusively in the NiMH Quick Charger and Battery Set (B-90SU).

Both batteries and the charger set are available for purchase from Olympus' online store. To order a 4-pack of the BR-401 AAA NiMH batteries (Item # 147423), click here. To order the B-90SU NiMH Quick Charger and Battery Set (Item # 200899), click here.

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How do I use the Noise Cancel function?

Press and hold the DISPLAY/MENU button for one second or longer while the file is flashing. The current Noise Cancel level will be displayed on the LCD.

Press DISPLAY/MENU again to choose a Noise Cancel level. The levels switch in the following rotation: OFF, LOW, HIGH.  Select a new level within two seconds; otherwise the level originally displayed will be retained.

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If the DS-2200 is a professional dictation device, why is it unable to edit files in the recorder?

The DS-2200 is a professional dictation device intentionally designed not to have the ability to edit files in the recorder. It was created to fill a niche in the law-enforcement market. Not having the ability to edit files enhances the admissibility of recordings made with the DS-2200 as evidence in legal proceedings.

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How do I set the Time and Date on the DS-2200 digital voice recorder?

Set the hour:

  1. Press the DISPLAY/MENU button and scroll to TIME&DATE using the FF or REW button.
  2. Press PLAY to display the hour (flashing).
  3. Press the FF button or REW button to set the hour.
  4. Press the PLAY button to accept the hour.
  5. You can choose between 12- and 24-hour display by pressing the DISPLAY/MENU button while setting the hour and minute.
    Example: 5:45 PM
    5:45PM = 17: 45
    (initial setting)
Set the minute:
  1. Press the DISPLAY/MENU button and scroll to TIME&DATE using the FF or REW button.
  2. Press PLAY twice to display the minute (flashing).
  3. Press the FF button or REW button to set the minute.
  4. Press the PLAY button to accept the minute.
Set the year:
  1. Press the DISPLAY/MENU button and scroll to TIME&DATE using the FF or REW button.
  2. Press PLAY three times to display the year (flashing).
  3. Press the FF button or REW button to set the year.
  4. Press the PLAY button to accept the year.
You can choose the order in which the year, month, and day are shown by pressing the DISPLAY/MENU button while setting them.

Set the month:

  1. Press the DISPLAY/MENU button and scroll to TIME&DATE using the FF or REW button.
  2. Press PLAY four times to display the month (flashing).
  3. Press the FF button or REW button to set the month.
  4. Press the PLAY button to accept the month.
Set the date:
  1. Press the DISPLAY/MENU button and scroll to TIME&DATE using the FF or REW button.
  2. Press PLAY five times to display the month (flashing).
  3. Press the FF button or REW button to set the date.
  4. Press the PLAY button to accept the date.

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How do I move files across folders?

  1. Choose the file you want to move and play it.
  2. Press and hold the FOLDER/REPEAT button for one second or longer while the file is playing. "MOVE?" appears on the display.
  3. Press the FF or REW button to choose a destination folder. If you choose the current folder as the destination folder, the selected file will move to the end of the list of files in that folder.
  4. Press the PLAY button to accept the chosen destination folder. The file will be moved.

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By default, when connecting the DS-2200 to a Windows® computer, the DSS Player Pro application starts up automatically. How can I disable this feature?

  1. Right click the device detector icon in the System Tray in the lower right-hand corner of the screen, and then select Select startup application.
  2. Click DSS Player. The checkmark on the DSS Player Pro disappears.

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Can I record from another audio device?

Yes, using a connecting cord you can record sound played back from another device.

  1. Make sure that the recorder has stopped.
  2. Connect the recorder to the earphone jack on the other device with a connecting cord. For recording monaural sound, use the optional connecting cord, KA232 and, for stereo sound, use a commercially available connecting cord with attenuation resistance.
  3. Press and hold the DISPLAY/MENU button for one second or longer.
  4. Press the FF or REW button until "EXT.INPUT" flashes on the display.
  5. Press the PLAY button. The EXT.INPUT setup process begins.
  6. Press the FF or REW button to choose between "STEREO INPUT" and "MONAURAL INPUT". Choose "STEREO INPUT" for the stereo recording. Choose "MONAURAL INPUT" for the monaural input.
  7. Press the PLAY button to complete the setup screen.
  8. Press the STOP button to close the menu.
  9. Press the REC button to start recording.

Note:When set to STEREO INPUT, the recorder starts recording in SHQ mode. When set to MONAURAL INPUT, it starts recording in the specified recording mode.

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How do I upload files from my computer to the DS-2200 digital voice recorder?

  1. Select the folder that contains the voice file to upload from the dictation folder window.
  2. Select the voice file to upload from the voice file list box
  3. Select the folder to upload. From the download menu select upload files or click the upload icon. Once the folder list box where the file is to be uploaded is displayed, select the folder from which the file is to be uploaded
  4. Upload the voice file. The voice file is uploaded to the recorder.
  5. Upload complete. Once the transmission screen closes and the record/play indicator lamp on the recorder is OFF, upload is completed.

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