Product Support

VN-7600PC

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What are the main features of this model?

The VN-7600PC captures high-quality digital recordings in the MP3 and Windows Media® Audio (WMA) file formats. The files can be played in Windows Media Player and QuickTime® Player, and they are also compatible with popular voice-to-text transcription software.

The recorder uses native operating system drivers to interface with Windows and Macintosh® computers; therefore, no support software is required to download files to these computers. Just connect the device to the computer with the included USB cable, and the operating system will treat it as an external hard drive. Because the recorder is a Mass Storage Class device, it can also act as a USB flash drive, which means that files can be uploaded to the recorder from the computer, too.

This recorder supports the insertion of index marks during recording and playback. These navigational cues are useful for quickly locating important content within a long recording.

Also, this model features VCVA voice-activation technology, which extends recording time by recording only when the microphone senses sound at or above a preset volume threshold.

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Does this model offer any display languages other than English?

The recorder’s display language can be changed. Models sold in North America have the following display language options: English, Français and Español. The language can be selected and set via the Sub Menu.

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What are index marks and temp marks?

Index marks and temp marks are digital tags that can be inserted into an audio file while recording or during playback. They are used to skip forward or backward in recordings to pre-selected points. Index marks are persistent and remain a part of the file until manually cleared. Temp marks are temporary placeholders that are automatically erased when a new file is selected or the recorder is connected to a computer.

Index marks cannot be placed in files created while using the MP3 recording mode; use temp marks to temporarily remember locations in MP3 files created by this recorder. Neither type of mark can be inserted into files that were created by devices other than Olympus digital recorders. Marks cannot be added to, or deleted from, locked files.

Up to 16 index or temp marks can be added to a single file. They are entered by pressing the [FOLDER/INDEX] button on the recorder.

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What is VCVA?

Variable Control Voice Actuator (VCVA) is a function that configures the recorder to record automatically only when sound is detected at a pre-set level and to stop when the sound drops below the threshold level. The purpose of the function is to eliminate “dead air” during recordings, thereby conserving memory and shortening file times.

VCVA is enabled via the recorder’s menu.

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What is Voice Recognition?

Voice Recognition technology enables an application to “listen” to the playback of an audio dictation file and convert its contents to a text document. The WMA files created by this recorder are compatible with Dragon NaturallySpeaking® 9 Preferred (and later).

Voice-recognition programs must be trained to understand individual speakers. The applications can create accounts for individual speakers who have read prepared text under controlled conditions into the digital voice recorder used with the applications. A transcriptionist can make corrections to the text, and these can be incorporated by the voice-to-text software to “learn” how the dictator speaks. If users correct their own text files, they can also learn to enunciate words so that the software can better understand their speech patterns and increase the accuracy of the text-file conversion.

Voice Recognition performs poorly in meeting or lecture situations because of the presence of untrained voices and varying acoustics that will confuse the software. Therefore, it is recommended to use a recording mode of HQ or better quality and to set Mic Sense to Dict. (Low) when creating dictation files intended for use with Dragon NaturallySpeaking products.

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What audio file formats does this recorder support?

This recorder can create, store and play recordings in the MP3 and WMA (Windows Media Audio) file formats.

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Which computer operating systems support this recorder?

This recorder is supported by WindowsÒ 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows Vista and Windows 7™ (32- and 64-bit versions).

It is supported on Macintosh® Mac® OS X operating systems from 10.2.8 “Jaguar” through 10.6 “Snow Leopard.”

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What software is needed to manage and play the recordings on a computer?

Because this recorder is a Mass Storage Class device, Windows® and Macintosh® operating systems treat it as an external drive. Files can be transferred between the recorder and the computer using standard drag and drop or copy and paste techniques. No additional software is needed to transfer the files.

Windows and Macintosh platforms can play recordings in the MP3 format using native applications such as Windows Media® Player or iTunes®.

Windows platforms can also play recordings in the WMA (Windows Media Audio) format using the same native applications. To play the recordings on Macintosh platforms, it is necessary to download a program that supports the WMA format.

Telestream Inc.’s Flip4Mac® WMV Player, also known as Windows Media Components for QuickTime by Flip4Mac, enables WMA file playback in Apple Computer Inc.’s QuickTime™ Player. (Upgrading to QuickTime Player Pro will also enable editing of the WMA files.) For more information, please review these pages maintained by Microsoft and Telestream.

All of the files created by this recorder are compatible with the Olympus Sonority family of audio software: OLYMPUS Sonority, OLYMPUS Sonority Plus and OLYMPUS Sonority for Editors: Music. These applications offer a variety of archiving and editing functions, including joining and splitting files and converting recordings into other audio file formats,¹ including those used by popular voice-recognition programs.

OLYMPUS Sonority Plus can be purchased online directly from The Olympus Store. After installing the Plus software, the music-editing plug-in can be purchased by clicking on a link on the software's welcome page.

¹MP3 files created by this recorder can be imported and exported into OLYMPUS Sonority. OLYMPUS Sonority PLUS is required to convert files from other formats into MP3 format.

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How much recording time is available in the VN-7600PC?

The amount of potential dictation recording time varies depending on the selected recording mode.

When a recording mode is selected, several audio file properties are put into place. These properties determine the level of detail of the saved file data. A higher-quality recording saves more-detailed information and creates a larger data file that uses more memory. A lower-quality recording makes a less-detailed data file, so the memory lasts longer. Any files transferred to the recorder when it is used as a USB flash memory drive (aka “thumb” drive) also use up portions of the recorder’s built-in flash memory. This usage will reduce the amount of memory available for recording new files.

The table below shows the maximum dictation recording times possible (assuming there are no other files saved in the recorder).

Recording Mode Maximum Recording Time
MP3 Approximately 72 hours, 35 minutes
HQ Approximately 141 hours, 55 minutes
SP Approximately 279 hours, 20 minutes
LP Approximately 888 hours, 50 minutes

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How is the recorder turned off?

The [HOLD] switch is the recorder’s power ON/OFF switch. It is recommended to set the [HOLD] switch to HOLD when replacing the batteries to preserve the time and date settings.

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How is the recording volume controlled?

This recorder always records at 100% volume level to prevent accidentally recording with the volume set too low.

The recorder has two levels of microphone sensitivity:

  • Dict. is a low-sensitivity level used for close-up recording.
  • Conf. is a high-sensitivity level used in conference or lecture situations.

Microphone sensitivity is set in the recorder menu.

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How is the playback volume controlled?

The playback volume is controlled using the [+] (Up) and [-] (Down) positions on the 4-way keypad on the recorder’s face. Pressing [+] increases the volume. Pressing [-] decreases the volume. The volume levels range from 00 to 30.

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Can playback speed be controlled?

Pressing the [PLAY/OK] button during playback changes the playback speed to 75% normal speed. SLOW appears on the LCD screen during slow playback. Pressing the [PLAY/OK] button a second time changes the playback speed to 150% normal speed. FAST appears on the LCD screen during fast playback. Pressing the [STOP] button stops the playback and resets the recorder to normal playback speed.

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How are files erased?

It is possible to erase individual selected files or the entire contents of a selected folder. Sequential file numbers will be reassigned automatically.

To erase a selected file:

  1. Press the [FOLDER/INDEX] button to select the folder containing the file.
  2. Press the [] or [] button to select the file.
  3. Press the [ERASE] button.
  4. Press the [] button to select Start.
  5. Press the [Play/OK] button.

To erase the contents of a folder:

  1. Press the [FOLDER/INDEX] button to select the folder.
  2. Press the [ERASE] button twice.
  3. Press the [] button to select Start.
  4. Press the [Play/OK] button.

Erased files cannot be retrieved. Files set to LOCK will not be erased.

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How can I protect my files from accidental erasure?

The Lock function found in the Menu is used to protect a file from accidental loss. Locked files cannot be erased using the [ERASE] function. However, locked files will be deleted if the recorder is formatted using the Format function.

To lock a file:

  1. Press the [FOLDER/INDEX] button to select the folder containing the file.
  2. Press the [] or [] button to select the file.
  3. Press the [Menu] button.
  4. Press the [] button repeatedly until Lock is displayed. 
  5. Press the [Play/OK] button.
  6. Press the [] or [] button to select On.
  7. Press the [Play/OK] button.
  8. Press the [Menu] button to exit the menu.

When the file is locked, a [] appears on the LCD next to the file.

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How can I format the recorder?

The Format function in the Sub Menu removes all files from the recorder and returns its settings, except the time and date, to the factory defaults. Be certain important files are saved elsewhere before formatting the recorder. The procedure is as follows:

  1. Press and hold the [DISP/MENU] button for one second or longer to enter the Menu.
  2. Press the [] or [] button to select Sub Menu.
  3. Press the [Play/OK] button.
  4. Press the [] or [] button to select FORMAT.
  5. Press the [Play/OK] button. OK and Cancel flash on the LCD.
  6. Press the [] button to select Start.
  7. Press the [Play/OK] button. The LCD shows Data All Cleared for about two seconds and then displays Sure? Cancel will flash on the LCD. 
  8. Press the [] button again to select Start.
  9. Press the [Play/OK] button. All stored data, including locked files, will be removed.

Files deleted using the Format function cannot be retrieved.

The recorder should never be formatted using a computer. Doing so may corrupt the recorder's firmware and render the device unusable.

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Can I save my audio files to an audio or data CD?

Yes, audio files from this recorder can be burned to audio and data CDs. When deciding which format to burn, here are some factors to take into account:

  • AUDIO CD - An audio CD should be playable in a portable, home or car CD player. Check if your burning software writes the CD using the Red Book audio CD standard, which is used in commercial audio CDs (PCM, 44.1 kHz sampling frequency, 16-bit, 2-channel). Even though this model records monaurally, the burning software should write the monaural file to both stereo channels. An open CD may not play on audio CD players, so the CD must be closed by formatting. CD-RW discs are not recommended for creating audio CDs because some players cannot read the media.
  • DATA CD - Data CDs are suitable for archiving audio files for playback on a computer. CD-RW discs can be used for data CDs. The CD can be left open.

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    How do I download files from the recorder to a computer?

    Using the bundled USB cable, connect the recorder to a computer running a supported operating system. On a Windows® platform, the recorder appears in My Computer as a hard disk drive named VN7600PC. On a Macintosh® platform, the recorder appears on the desktop as a drive named VN7600PC. While connected to either platform, the recorder’s LCD will display Remote.

    On a Windows computer, the files are accessed by double-left-clicking on the drive in My Computer, and then double-left-clicking on a folder to display its contents. On a Macintosh computer, the files are accessed by double-clicking on the drive icon, which opens a window on the desktop screen, and then clicking on a folder to display the files.

    In either environment, files can be transferred to any folder in the computer using the operating system's standard copy and move procedures (e.g. drag and drop, cut and paste).

    The recorder should not be disconnected from the computer simply by pulling the USB cord. Any device that uses a USB port to interface with a computer should be disconnected by first shutting down the USB connection between the device and the computer in order to prevent files from being corrupted.

    On a Windows platform, the Safely Remove Hardware option found in the Taskbar in the lower right corner of the desktop screen should be used. Be sure to close any files before starting the procedure.

    On a Macintosh platform, the drive icon on the desktop screen should be dragged to the Trash icon, or the EJECT button should be used. Wait for the icon to disappear from the desktop screen before disconnecting the USB cable.

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    Can this recorder be used as a USB flash drive?

    Yes. Because the recorder is a Mass Storage Class device, its built-in flash memory can be used like a USB flash drive to transfer data between computers. Text files, graphics, music and images form one system can be uploaded into the recorder's memory and then later downloaded to another system. The two computers do not need to be running the same operating system, but they do need to support the USB Mass Storage Device protocol.

    The recorder uses native operating system drivers to interface with each computer. To the operating system, the device appears as an external hard drive. Double-clicking on the "drive" that represents the recorder causes the recorder's contents to be displayed in a window within the operating system's file-browsing application (e.g. My Computer for Windows®-based systems, Finder for Mac® systems). Files are transferred to and from the device using the operating system's standard copy and move procedures, such as drag and drop and cut and paste.

    The data occupies space on the recorder's flash memory. Therefore, the device will have less capacity and recording time available to it when it is acting as a digital audio recorder. Files imported into the device will not be displayed on the LCD screen or in the menu because the device only recognizes files it creates. The device is only aware that "other data" is taking up space in its memory.

    While the recorder is connected to a computer, files that were imported into the device may be safely removed by using the computer's file-browsing application to delete files from the "drive" displayed on the computer screen. However, files should not be removed by using the computer to format the "drive" that represents the device. Formatting the device this way may corrupt the device's firmware, rednering it non-functional.

    Note: Virtually all commercial operating systems now have native support for the USB Mass Storage Device Class protocol, and older operating systems such as Windows 98 SE and Mac OS 8.5.1 can support it through third-party drivers. However, if the operating system does not support the file format of the transferred file, it will not be able to open or run the file.

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